TRIPHUB - SCHOOL TRIP MANAGEMENT

School trips, sorted.

Plan, approve, and manage every school trip from a single platform. Risk assessments, parental consent, compliance checklists, and live trip tracking built in from day one.

Book a Demo See the features
+ No paper forms+ Approval workflows+ Compliance built in+ Live trip tracking
0+
Trips managed
0%
Compliance rate
0k+
Pupils off-site safely
0hrs
Avg time saved per trip

What you get

Everything Ofsted wants. Nothing they do not.

From the first trip idea through to the post-visit report. TripHub gives every member of staff exactly what they need, and keeps SLT and governors in the loop without chasing emails.

Trip dashboard

Every active, pending, and completed trip in one view. Filter by department, status, or term.

TRIPS THIS TERM
W1W2W3W4W5W6W7

Approval workflows

Submit for head-of-year or SLT approval. Automated notifications keep the process moving without chasing.

APPROVAL QUEUE
Globe Theatre
English
Science Museum
Physics

Guided trip form

Step-by-step form captures venue, dates, transport, purpose, and pupil count. Nothing gets missed.

NEW TRIP FORM
Venue
Date
Department
Pupils
Submit for approval

Compliance checklists

Risk assessments, parental consent, medical info, and insurance are tracked per trip automatically.

COMPLIANCE CHECKLIST
✓
Risk assessment
✓
Parental consent
Insurance cover
✓
Medical info

Live trip tracking

Log departure, arrival, and return times. SLT knows exactly where every group is without a phone call.

LIVE TRACKING
Natural History Museum
Departed 09:14
National Sports Centre
On-site 11:30
Canterbury Cathedral
Returning 15:00

Term reporting

See trips per department, cost per pupil, compliance rates, and more. Export for governors in one click.

TERM REPORT
Total trips42
Pupils off-site1,240
Avg cost / pupil£18.40
Compliance rate100%

How it works

From idea to approval in minutes.

1

Staff plan the trip

Fill in the guided form: venue, date, department, transport, and purpose. Attach a risk assessment or use the built-in template.

2

Manager reviews and approves

The trip lands in the approval queue. A single click approves or requests changes. The teacher is notified instantly.

3

Compliance is tracked automatically

Parental consent, medical info, and insurance checks are tracked per trip. Nothing falls through the cracks.

4

Live tracking on the day

Log departure and arrival times from a phone. SLT see live trip status without calling the group leader.

Try it yourself

The real thing. No sign-up needed.

Plan a new trip, approve a pending one, or browse the dashboard. This is exactly what your staff and SLT would see from day one.

Sotara

TripHub

Educational Visits

Dashboard

6

Total Trips

2

Awaiting Approval

2

Approved

1

Rejected

Recent Trips

Natural History Museum

Science

approved

Globe Theatre

English

submitted

Tate Modern

Art

draft

National Sports Centre

PE

approved

Upcoming Approved

14 Sep 2026

Natural History Museum

Mr A. Barker · 28 pupils

11 Oct 2026

National Sports Centre

Mr S. Moore · 24 pupils

Ready to start

Fewer forms. Fewer emails. Safer trips.

TripHub gives your school a compliant, paper-free trip management system from the very first login. No IT project, no training week.

Book a free demo