A live room calendar built for schools and multi-site organisations. See what is free, book it, and check in, all in one place with no spreadsheets or back-and-forth emails.
What you get
Live calendars, approval queues, check-in tracking, and utilisation reporting. Everything your site team needs without any of the bloat.
See every room across every floor in a single week view. Click any free slot to book it instantly.
Capacity, floor, amenities, and real-time availability at a glance. Filter by size or feature.
Some rooms require sign-off. Approval requests land in a manager queue and notify the booker automatically.
Staff check in when they arrive. No-shows are flagged and the slot is released so others can use it.
Double bookings are blocked at the point of entry. The system suggests the next free slot immediately.
See which rooms are underused and which are overbooked. Justify new space or reorganise existing rooms with data.
Getting started
Enter your room names, floor, capacity, and amenities. Import from a spreadsheet or add them one by one in minutes.
Mark which rooms need a manager to sign off. Everyone else can book freely with instant confirmation.
Send staff a link. They sign in with their school email and can start booking straight away from any device.
Bookings appear in real time. Admins see everything. Staff see their own and any shared rooms on their floor.
Try it yourself
Click a free slot to create a booking. Approve a pending request. Check in to a room. This is exactly what your team would use every day.
Meeting Room A
Cap 8
Main Hall
Cap 120
IT Suite
Cap 30
Science Lab 1
Cap 32
Open evening prep
K. Singh
SLT Weekly
J. Hughes
Year 10 revision
T. Clarke
Parent consultation
M. Patel
Governors meeting
Admin
Ready to start
Give your team a booking system that actually works. Vex is live in an afternoon, no IT project required.
Book a free demo