Smarteroperations,simplydelivered.
Practical platforms for UK schools and organisations, built by people who've done the job, not just studied it.
Built by people who've worked in schools.
Sotara is a small, focused team with more than 50 years of combined experience working in and around UK education. Our backgrounds span school administration, IT support, admissions, operations, human resources, marketing, finance, reporting and data compliance. Every product we build is shaped by people who have sat in the same chair as the staff using it.
We know what a school office looks like at 8am on a Monday. We know the frustration of a spreadsheet that won't reconcile, a paper sign-in book that gets lost, or a GDPR query that arrives without warning. That lived experience is not incidental. It is the reason our products are designed the way they are.
Being a small team is a deliberate choice. It means every school we work with receives genuine attention, honest answers and direct access to the people who built the software. There are no call centres, no ticket queues and no account managers reading from a script.
Our products are not built to impress procurement panels with long feature lists. They are built to make the working day easier for the people who rely on them. Quietly, reliably, and without complexity.
Experience across every corner of a school.
Between us we have held roles across every major function of a school, which means we understand not just the software problem, but the operational context around it.
Simple from day one.
Choose your platform
Pick one platform or as many as you need. Each works independently or alongside the others. No bundle pressure, just what fits your organisation right now.
We set it up for you
Our team handles onboarding from start to finish. No IT department needed, no long implementation cycles, no consultancy fees.
Go live in days
Your team is up and running within days, not months. We stay close after launch to make sure everything works exactly as you need it.
A growing suite of tools.
Each platform handles one critical part of running your organisation. Pick what you need, add more when you're ready.
LeaveHub
Effortless holiday management for modern teams
Streamline how your employees request, approve, and track annual leave. Replace spreadsheets and email chains with a simple, auditable platform.
- Custom approval workflows
- Real-time leave calendar
- UK bank holiday integration
SwiftCues
One helpdesk for every department
A clean, intuitive helpdesk for logging, triaging, and resolving requests across your organisation, from estates and finance to HR and payroll.
- Priority-based triage
- SLA tracking & alerts
- Smart KB deflection
Ventra
Track visitors, staff, and assets in one place
A modern visitor and staff management platform. Know exactly who is on-site at any moment with a fully digital sign-in experience.
- Digital sign-in kiosk
- Staff location awareness
- Audit trail & reporting
Vex
Effortless room booking for your campus
Ready to simplify your operations?
Get set up in days, not months. No long contracts, no complexity. Just tools that work.
Prefer email? Reach us at info@sotara.co.uk