Ventra · Visitor Management

Know who'son site.Always.

Replace the paper sign-in book with a modern digital experience. Every visitor logged, every host notified, every emergency covered.

Book a DemoSee the features
No paper sign-in bookInstant evacuation listSafeguarding built inGDPR compliant

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Average visitor sign-in time from walk-in to badge

0

Paper records needed for visitor compliance

0%

Audit trail, every arrival and departure recorded

0 tap

To pull up a live evacuation list in an emergency

What you get

Every person on site.
Accounted for.

From the moment a visitor arrives to the moment they leave, Ventra keeps a complete, accurate and inspection-ready record.

Digital sign-in kiosk

Visitors sign in at reception in under 30 seconds. Their host is notified instantly, and a visitor badge is ready to print before they reach the front desk.

1

Welcome screen

2

Visitor details

3

Host notified

4

Badge ready

Under 30 seconds

from walk-in to signed in

Instant evacuation list

In an emergency, a live list of everyone in the building is one tap away on any device. No paper sign-in book to grab on the way out.

EVACUATION ACTIVE

3/5 accounted

Mrs. J. Clarke

David Thornton

Rachel Nguyen

Mr. T. Walsh

Marcus Webb

Staff location awareness

See which staff are on site, off site or working remotely in real time. Essential for fire safety and day-to-day coordination.

J. Clarke

in

T. Walsh

in

A. Patel

out

R. Hughes

in

S. Ahmed

remote

D. Morris

out

Safeguarding ready

DBS-aware visitor types, escorted visitor flags, and automatic alerts when a check is expiring. Clear records of who was on site, when, and who they were visiting.

Mr. T. Walsh

Valid

Miss A. Patel

Expiring

Mr. D. Morris

Expired

Mrs. J. Clarke

Valid

Full audit trail

Every sign-in and sign-out recorded automatically. Export records for compliance, audits and inspections in seconds.

Visitor signed in

Sarah Mitchell · 14:22

Visitor signed out

Marcus Webb · 12:45

Staff arrived

Mr. T. Walsh · 08:41

Badge printed

Sarah Mitchell · 14:22

GDPR compliant by design

Visitor data is captured digitally, retained only as long as needed, and never visible to other visitors. The paper book problem, solved.

Visitor data

30 days

Sign-in records

12 months

Safeguarding logs

7 years

Auto-purged · Never visible to other visitors

Try it yourself

The real thing. No sign-up needed.

Use the kiosk to sign in as a visitor, then switch to reception or admin to see the live view, evacuation mode and safeguarding records.

DEMO CONTROLS
W

Westbridge Academy

Visitor Check-In

10:47

Tuesday 27 October

Welcome

Please select an option below

Touch the screen to begin · Powered by Ventra

How it works

Live in days,
not months.

1

We configure it for you

Visitor types, badges, notification rules and data retention policies set up to match your site. We handle the setup end to end with no technical work on your side.

2

Kiosk goes live at reception

A tablet at reception runs the sign-in experience. Visitors and contractors sign themselves in; reception stays in control and the host is notified instantly.

3

Staff sign in and out too

Staff record their arrival and departure in seconds, giving you a complete real-time picture of who is on site at any given moment.

4

Records look after themselves

Evacuation lists, visitor histories and compliance reports are always current and one click away. Data is purged automatically when retention periods are met.

Who it's for

Built for schools and any site where knowing who is in the building is not optional.

  • School reception and front-office teams
  • Site managers responsible for fire safety
  • Safeguarding leads who need accurate visitor records
  • Offices and venues with compliance obligations
  • Any organisation still using a paper sign-in book

See it for yourself.

A 30-minute walkthrough tailored to your site. No hard sell, no obligation. You speak directly with the people who built it.

Book a Demo

We respond within one business day.